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Privacy Policy

Last Updated: May 2026

Operating Brand: The Empowerment Project Academy

Data Controller / Parent Entity: CALVIN WILSON AND ASSOCIATES LIMITED

1. Introduction and Scope

This policy explains how The Empowerment Project Academy, an educational initiative wholly owned and operated by CALVIN WILSON AND ASSOCIATES LIMITED ("we," "us," or "our"), collects, uses, and protects your personal information across our entire digital ecosystem. This includes our official website (theempowermentproject.academy), our integrated e-commerce platform, and our user-to-user community networks or forums.

Our core commitment is to provide a "Safe Haven" for your data. We use enterprise-grade cloud ecosystems to handle your data securely, transparently, and in strict compliance with the law as you engage with our platform.

2. Regional Compliance & Governing Law

This Platform operates out of the United Kingdom and is governed strictly by UK law. We comply fully with the following statutory frameworks:

  • The UK General Data Protection Regulation (UK GDPR)

  • The Data Protection Act 2018

  • The Online Safety Act 2023

Any data collected, stored, or processed through this ecosystem falls under the regulatory oversight and jurisdiction of the UK Information Commissioner’s Office (ICO).

3. Data Collection by Public Activity Stream

We collect only the minimum personal information absolutely necessary to facilitate your safe participation in our digital and physical programs. We do not harvest or store sensitive personal data on this website.

  • Workshops & Events: We collect standard registration details (name, email address, phone number) to manage ticketing, seat allocations, and administrative communications for virtual or physical events.

  • E-Commerce Portal: When purchasing educational manuals or materials, we collect standard transactional data including billing addresses, shipping coordinates, names, and transaction references to fulfill your orders securely.

  • Community Forums: We collect account profile credentials, user-chosen screen names, and the text of your posts to maintain, run, and proactively moderate a collaborative, secure community space.

  • Restart Empowerment (Interest Form): The Restart Empowerment coaching program operates as an independent structure outside of this portal's core software databases. This website features only a standard CRM lead form to capture initial interest. No medical, health, clinical, or sensitive trauma data is captured or permitted on this form.

  • General Interaction Analytics: We collect technical data, such as IP addresses, browser types, device identifiers, and essential system cookies, to protect our site from malicious traffic and ensure a smooth user performance baseline.

4. Technical Architecture & Cross-Border Restricted Transfers

Our digital infrastructure is streamlined to run entirely on leading, highly secure, enterprise-grade cloud software architectures.

  • 4.1 Odoo ERP Online SaaS: Our primary operational backend, student database, e-commerce engine, and CRM intake forms run natively on Odoo ERP. This is the official Software-as-a-Service (SaaS) ecosystem provided by Odoo S.A., securely hosted on Google Cloud Datacenters in Canada.

  • 4.2 Google Workspace: All corporate email communications, scheduling, administrative files, and internal productivity documents are managed via Google Workspace, utilizing Google’s secure enterprise cloud framework.

  • 4.3 Technical Access Controls: Information is strictly restricted via Role-Based Access Controls (RBAC). Data is only accessible to verified platform administrators who require system visibility to support standard operations.

  • 4.4 Technology Implementation Partner Boundary: Gabcol Consulting Ltd acts as our strategic technology deployment partner. While Gabcol engineered and deployed our customized Odoo ERP infrastructure, the live production databases sit securely inside Odoo’s official SaaS cloud. Any temporary access granted to tech teams for system maintenance or database optimization is tightly monitored and logged.

5. Lawful Bases for Processing System Inputs

Under UK privacy frameworks, we manage your personal information under the following clear legal grounds:

  • Contractual Necessity: Used to process e-commerce transactions, deliver manual orders, and manage standard workshop seat allocations.

  • Legitimate Interests: We process technical site metadata, forum profile metrics, and CRM interest fields to secure our infrastructure from cyber threats, perform basic program optimization, and route incoming voluntary user inquiries to the appropriate internal contact desk.

6. Forum Governance & Youth Safeguards (Online Safety Act 2023)

To keep our peer-to-peer messaging networks and community forums a safe and supportive environment:

  • Proactive Content Moderation: We utilize automated filtering strings alongside admin oversight to isolate and remove malicious communications, harassment, or abusive language.

  • Minor Profile Isolation: The digital workspace is configured to ensure that if youth cohorts (ages 15–17) utilize the platform, adult user accounts cannot open unmoderated, private direct-messaging paths with minor profiles.

7. Your Statutory Rights Under UK GDPR

You retain complete legal control over your data. Under the UK GDPR, you have the right to request a copy of the data we hold about you (Subject Access Request), request the restriction of processing, correct inaccuracies, or demand the complete erasure of your information from our active CRM logs.

8. Electronic Complaints Pathway & Contact Protocols

If you believe your data has been handled incorrectly, you can submit a formal complaint directly via our primary contact portal, or by emailing our data compliance office at:

Email: hello@theempowermentproject.academy : (Attn: Data Compliance / CALVIN WILSON AND ASSOCIATES LIMITED).

If you remain dissatisfied with our internal enquiries or resolution, you retain the statutory right to escalate your complaint directly to the Information Commissioner’s Office (ICO).